Executive Director #25180
Company: Justin Slade Youth Foundation
Job Description
Category: Administration, Other,Recreation
Company: Justin Slade Youth Foundation
# of Positions: 1
Purpose
The Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.$
Reports To: Board of Directors
Primary Duties and Responsibilities
The Executive Director assumes and performs the following:
Leadership
- Participate with the Board of Directors in developing a vision and strategic plan to guide the organization.
- Work with the board to develop and improve Foundation documents, such as the Case Statement, Volunteer Recruitment, Marketing and Fund Development plans.
- Identify, assess and inform the Board of Directors of internal and external issues that could affect the organization.
- Act as a professional advisor to the Board of Directors on all aspects of the organization’s activities.
- Foster effective team work between the Board, the Executive Director and staff members
- Act as primary spokesperson for the organization.
- Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate.
- Represent the organization at community activities to enhance the organization’s community profile.
- Operational Planning and Management
- Develop an operational plan incorporating goals and objectives that work towards the strategic direction of the organization.
- Ensure that the operation of the organization meets the expectations of its clients, Board and funders.
- Oversee the efficient and effective day-to-day operation of the organization.
- Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate.
- Ensure that personnel, client, donor and volunteer files are securely stored and confidentiality is maintained.
Program Planning and Management
- Oversee the planning, implementation and evaluation of the organization’s programs and services.
- Ensure the programs and services offered by the organization contribute to the mission and reflect the Board’s priorities.
- Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality.
- Ensure that programs, policies and activities comply with standards and legislation involving minors.
- Oversee the planning, implementation, execution and evaluation of special projects.
- Maintain accurate records and ensure program data collection.$0 $0Evaluate programs regularly in reference to their outcome measures.
Resource Planning and Management
- Determine the staffing requirements for organizational management and program delivery.
Determine volunteer needs.
- Oversee volunteer recruitment, screening, training, retention and recognition.
- Oversee the implementation of human resources policies, procedures and practices, including job descriptions.
- Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
- Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission.
- Accurately screen new staff members.
- Ensure that all staff members provide updated criminal records checks on an annual basis.
- Ensure that all staff members receive an orientation to the organization and that appropriate training is provided.
- Seek out and ensure staff members have access to training and upgrading opportunities.
- Implement a performance management process for all staff members. This includes monitoring staff performance on an on-going basis and conducting an annual performance review.
- Coach and mentor staff members as appropriate to improve performance.
- Discipline staff members when necessary using appropriate techniques.
- Release staff when necessary using appropriate and legally defensible procedures.
- Act as a liaison between staff member concerns and the Board.
Financial Planning and Management
- Work with staff members and the Board (Finance Committee) to prepare a comprehensive budget.
- Work with staff members and the Board (Finance Committee) to prepare a fund development plan focused on both short and long term sustainability.
- Work with the Board to secure adequate funding for the operation of the organization.
- Research funding sources.
- Conduct follow-up activities to grants and funding.
- Oversee the development of fundraising plans and write funding proposals.
- Ensure donors are recognized and thanked.
- Participate in fundraising activities as appropriate.
- Approve expenditures within the authority delegated by the Board.
- Assume payroll responsibilities
- Ensure sound bookkeeping and accounting procedures are followed.
- Administer the funds according to the approved budget and monitors expenditures.
- Ensure the organization complies with all legislation covering taxation and withholding payments.
Community Relations and Advocacy
- Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization.
- Establish good working relationships and collaborative arrangements with community groups, funders, political and other organizations.
- Participate in community coalitions of which the organization is a part.
- Conduct marketing and public relations related interviews.
- Promote the programs and activities of the organization in the local media on a regular basis.
- Ensure the marketing plan activities are followed and the plan updated regularly.
- Establish strong relationships with youth and youth groups to grow the organization.
Risk Management
- Identify and evaluate risks to the organization’s people (clients, staff, management, and volunteers), property, finances, goodwill and image.
- Implement measures to control risks.
- Ensure that the organization carries appropriate and adequate security coverage systems.
- Ensure that the Board and staff members understand the terms, conditions and limitations of security coverage systems.
Contact Name: Lesley Pearcey Email: information@jsyf.ca