Supervisor – Invoicing / Accounts Receivable #25212

Company: SGS Canada

Job Description

Location(s):  Fort McMurray Alberta Canada
Industry or Theme: Finance
Reference Number: CANADA00022
Closing Date: 20.02.2012 00:00:00
 
Profile
 
SGS is the worlds leading inspection, verification, testing and Certification Company. SGS is recognized as the global benchmark for quality and integrity. With 64'000 employees, SGS operates a network of more than 1,250 offices and laboratories around the world. In Canada, we presently have a staff of over 1,500 employees and more than 40 locations from coast-to-coast.
 
We have the following opening in Fort McMurray, Alberta - Supervisor – Invoicing / Accounts Receivable
 
Primary Responsibilities
 
This position supervises and supports the team responsible for invoicing, data input into SAP, and collection of outstanding receivables, ensuring that the invoicing & collection workload is balanced across the group.
 
Reporting to:  Manager - Accounting & Office
 
Specific responsibilities
 
Invoicing

• Ensure the timely invoicing of all revenue on all projects so as to minimize unbilled revenue.
• Make sure all client billing information (purchase order numbers, contract numbers, contract / PO amendments) is kept current and on file.
• Assist team members to resolve invoicing issues as they arise.
• Prepare the month-end revenue accrual, with appropriate supporting documentation, for review by the Manager - Accounting & Office

• Follow up with overdue accounts that have been escalated by the team.
• Ensure that records are maintained of correspondence, written or otherwise, with clients whose accounts are overdue.
• Prepare the weekly ageing report and ensure that the comments from team members are current.
• Calculation of SGS Days Sales Outstanding statistics each month.
• Where appropriate, bring overdue accounts to the attention of the relevant operations manager and work with them to collect.

• Ensure confidentiality of information and documents.
• Maintain currency and speed of information within the department.
• Timecard verification and input.
• Identify and bring to the attention of the Manager - Accounting & Office, opportunities for improvement in policies or procedures that would make invoicing and collection more efficient and/or effective.

• Incumbent will have a post-secondary degree or diploma
• 2 years of previous work experience in a similar role
• Sound knowledge of good administrative procedures
• Proactive approach to resolving problems / disputes
• Must be courteous and polite and demonstrate excellent verbal and written communication skills including grammar, composition, and the ability to be assertive without being offensive
• Accurate data entry in order to prepare various reports
• Candidates must be proficient in using common computer software (Word, Excel, Outlook)
• Experience with Oracle applications would be an asset
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner
• Ability to work well with others & independently
• Proven time management skills and a strong attention to detail

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