Administrative Support #25219

Company: Lutech Resources Canada Ltd.

Job Description

Lutech Resources
Location(s):  Fort McMurray, AB, CANADA
# of Positions:  1 Position(s)
 
Company Profile
 
Lutech Resources is a global recruitment business, providing a complete and integrated scope of resource management for a wide range of leading companies within the energy sector. We advance peoples careers and enable continued growth for industries both upstream (oil & gas exploration and production, LNG) and downstream (petrochemicals and refineries).  The organizations we serve require top talent, and by helping them find the right managers, contractors, engineers, project managers and other high-level professionals, we play a vital role within the industry and in the careers of many.
 
With principal locations in the United Kingdom, Netherlands, Philippines, Canada, India, Australia and United States, we specialize in the provision of multidiscipline engineering, project management and technical field staff.  And we’ve expanded our expertise to include power and automation, energy, utility, and manufacturing industries.  From the UK and across Europe, throughout the Americas and Canada as well as the Middle East, Asia and Australia, we are active in servicing project sites across the globe. Whatever your project needs, large and small, Lutech Resources has the talent and experience to support you.
 
And we know how to support our talent. With our rich history and background, vast resources, and access to a wide range of strategic positions with industry leaders, our extensive and growing international community of qualified specialists enjoys the support and stability of an experienced company that truly values its team members.
 
The Position
 
On behalf of our client, one of Canada's largest integrated energy companies, we are currently looking for Site Administrators to work in the Fort McMurray area, including on site at the Kearl Lake Imperial Oil Project.  The ideal candidate will have a well rounded administrative experience which will allow them to effectively handle a variety of progressive administrative projects and tasks. The ideal candidate will have 3-5 years working on site in a construction setting.
 
The job duties include but are not limited to:

• Type variety of documents including majority of site specific correspondence.  Maintain/set up sophisticated filing systems using EllisDon project management system.
• Log information into EllisDon's project management system.
• Answer phones - screen/handle routine and/or non-critical items - pass others on to supervisor.
• Ability to transcribe meeting minutes.
• Log information into EllisDon's project management system.
• Coordinate receipt and processing of submittals from sub or vendor to include preparing for PM's approval, architect's review, preparing logs and returning to originator. 
• May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
• Manage site office to include maintenance, cleaning, equipment and supplies.
• Ensure continuance of office routine in supervisor's absence.  May write reports, letters, memos etc. for supervisor's signature.
• Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions etc.) for supervisor's signature.
• Responsible for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity.
• Perform additional assignments per supervisor's direction.

• Educational and experience requirements include high school diploma, plus one or two year's business school, or the equivalent combination of training and experience. 
• A minimum two years secretarial and administrative experience is beneficial. 
• Working knowledge of business procedures, letter and report formats and an ability to type 65-70 wpm accurately. 
• Must have working knowledge of computer systems, word processing and spreadsheet applications. 
• Previous experience and knowledge of the construction industry is preferred.

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