Field Administrative Assistant #30999

Company: Fluor Canada Ltd

Job Description

Degree Required No
City (or Nearest City) Fort McMurray, AB
State/Province Alberta
Country Canada
Location Type Project
Requisition Number 48207BR

To be Considered Candidates: Must be authorized to work in the country where the position is located and be able to interview on site.

Role and Responsibilities

• Works closely with manager, with minimum supervision handling any and all administrative responsibilities as assigned.
• Performs duties of a highly confidential nature requiring initiative, judgment, and knowledge of company practice, policy and organization.
• Assists in routine administrative details and with general department/division administration.
• Proficient in commonly used computer software spreadsheet, word processing, Email file management and storage, and/or database managers (e.g., Microsoft Excel, Word, PowerPoint, and Lotus Notes) and office equipment and the main source of support for personnel needing assistance.
• Coordinates and organizes department or project meetings May be required to take and transcribe dictation through the use of shorthand, speedwriting or transcription machines.
• Performs general administrative duties that may include handling confidential matters, maintaining personnel records, monitoring and preparing time sheets, monitoring costs charged to the department/project, preparing expense vouchers, making appropriate travel arrangements, and coordinating meetings.
• Schedules appointments and coordinates the department’s or manager’s interface with other company organizations, clients, and external groups.
• Establishes and maintains department and/or project files.
• Researches and abstracts information and supporting data in preparation for meetings, work projects, reports and presentations.
• Orders and maintains supplies and equipment for department.
• Maintains knowledge of safety policies and procedures and performs assigned duties in a safe manner. If supervising others, has responsibility for the safety of those being supervised and ensures they comply with established safety policies and procedures and practice safe work habits.

• Typically has 5+ years of experience in office support
• Field experience considered an assett

• Strong communication skills.
• Mircosoft Word and Excel proficent
• Must be legally eligible to work in Canada

• High School Diploma

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