Lands and Leasing Co-ordinator #74783

Company: Fort McKay First Nation

Job Description

Lands and Leasing Co-ordinator  010-2017

General Description:

The Fort McKay First Nation (FMFN) is seeking a motivated and multitask-oriented individual who is flexible and works well in a team environment to fill the full-time permanent position of Lands and Leasing Co-ordinator, reporting directly to the Senior Manager Business Development. The Lands and Leasing Manager administers commercial real estate and ground leases and other property agreements in the FMFN Commercial Real Estate portfolio.

This position collects, analyzes, manages, and presents financial data related to commercial real estate ground leases within the Fort McKay Industrial Park and all Land owned by FMFN.

This is a permanent full-time position and is based on seventy-five (75) hours bi-weekly. Flexibility to perform work assignments extending to beyond the standard work week including evenings and weekends may be required from time to time.


1. Lands

  • Receive and review applications for access and land use activities to FMFN lands such as quarries, road construction, environmental monitoring uses, and business ventures. Negotiating terms and conditions of land use activities by applicants, and monitoring activities to ensure compliance with terms and conditions of approved use
  • Participate in asset monitoring, commercial and institutional facilities, community infrastructure (utilities) on reserve and Traditional Territory lands for insurance purposes
  • When requested, prepare and present information at Chief and Council meetings, forums, conferences, and other functions
  • Respond to consultation requests from Federal and Provincial territorial government for proposed legislative amendments such as in the Municipal Government Act, Indigenous and North Affairs Canada (INAC) Land Management Manual and related Indian Act amendments
  • Participate in related government and non-governmental committees and boards as required
  • Support and manage mapping and legal description requests
  • Assist leadership with land acquisition negotiations
  • Work directly with the local municipality on any lands/leasing related activities within the hamlet
  • Support and manage INAC’s process for changes respecting the Treaty Land Entitlement (TLE), land designations and Additions-To-Reserve (ATR)
  • Support and manage the band’s process for changes respecting entering into a formal land regime (ie: First Nations Land Management Act (FNLMA) or Reserve Land Environment Management Program (RLEMP)
  • Work closely with Fort McKay’s Sustainability department to ensure that they are aware of any environmental concerns respecting new business ventures for the band or its members
  • Practice fiscal responsibility by preparing Lands budget for submission to supervisor for inclusion into departmental budget

2. Leasing

  • Point of contact for matters related to leases in the FM Industrial Park
  • Generates yearly reports for individual properties to report on key financial metrics such as rent per square feet and year-to-year comparisons
  • Identifies and resolves lease compliance matters with tenants
  • Conducts property/facility field reviews to ensure that tenant operations and property maintenance are in compliance with lease agreements 
  • Participate in tenants association, and make plans for resolving outstanding issues
  • Track financials for road, building maintenance and head-lease payments with Group of Companies finance department 
  • Issue property development permits and ensure compliance with lease agreements
  • Reviews all environmental reports and assessments in relation to sublease lot properties entry and exit
  • Sublease updates – reviews / renewals
  • Provides information to and conducts site tours with prospective tenants
  • Researches market conditions, prevailing rent levels and sales data relevant to FMFN real estate transactions 
  • Supports and Manages installation and maintenance of utilities for commercial properties
  • Participate in administering shared services with Caribou Energy Park
  • Supports CEO, Business Development, FMFN in new ground lease negotiations
  • Interprets lease provisions and ensures tenants’ compliance with ground leases, calculates rent escalations and rent adjustments, and issues notices 
  • Works with FMFN’s outside valuation consultants to support lease negotiations – negotiates and collects data on appraisals, environmental site reports and legal surveys
  • Participates with the CFO in responding to Audit requests, addressing any findings and recommendations
  • Completes special projects and other duties as assigned

3. Property Tax

  • Administer the FMFN property tax program each year, in a timely manner, in compliance with the First Nations Tax Commission. 
  • Work directly with the property tax assessors by providing complete tenant information and ensure notices are delivered, in a timely manner, and any supporting documentation such as delivery of calculation details

Qualifications Requirement:

  • University Degree, preferably in Business Administration, Real Estate, Finance, Urban Planning / Architecture or related field 
  • Minimum seven years of relevant professional experience in lease management, asset management, financial analysis or real estate development preferably in an on-reserve environment
  • Detailed knowledge of Federal and Provincial legislation for Real Property
  • Some experience working in an aboriginal organization, preferred
  • Knowledge of First Nation and Aboriginal culture and tradition an asset.
  • Awareness and sensitivity to realities of First Nation people and communities an asset
  • Ability to speak either Dene or Cree language an asset 
  • A valid class 5 drivers’ license as travel will be necessary
  • Experience in First Nations community is a definite asset

Key Competencies:

  • Strong Interpersonal Skills
  • Adaptability
  • Dependability
  • Integrity/Ethics
  • Job Knowledge
  • Productivity
  • Computer Skills
  • Teamwork
  • Strong communication skills
  • Able to work independently


  • Successful candidate will be required to live in (or relocate to) Fort McMurray, Alberta
  • Monday-Friday work week will be in Fort McKay, Alberta
  • This is not a fly-in-fly-out position

Note: Due to travel requirements, a valid driver’s license and a clean driver’s abstract is required.

Closing Date: May 15, 2017
Please forward Resume and Cover Letter to:
Attn: Human Resources
Fort McKay First Nation
P.O. Box 5360
Fort McMurray, AB T9H 3G4


Fax: (780)828-4680

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