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Administrative Assistant #8289
Company: Paladin Security
Job Description
Position Overview:
Paladin Security has an excellent opportunity for a career orientated and professional Administrative Assistant to join our team. This is a challenging and dynamic assignment for an individual who is self-motivated, has the ability to manage a variety of assignments and is seeking career advancement opportunity.
Job Functions:
- Organize internal and external meeting logistics to ensure all necessary materials and equipment have been prearranged
- Administer confidential information while gaining in-depth knowledge of organizational procedures, policies and operations.
- Provide administrative support to the Office Manager’s as required
- Photocopy and distribute documents. Maintain phone lists and filing system
- Plan and organize meetings and events, complete with agenda and itinerary
- Maintains office allocation by checking inventory levels; anticipating and placing orders for needed supplies and equipment.
- Provide receptionist services; greet and assist visitors, answer phones, direct calls and respond to inquiries, and receive/allocate incoming mail.
- Reply to general information requests with the accurate information
- Communicate effectively using both written and verbal communication mediums
- Accounts receivable/payable, managing petty cast, and assist branch management with confidential files and information
- Processing of payroll corrections and updating spreadsheets
- Assisting new hires with paperwork and computer orientation
- Provide assistance with regular and special projects/committees
Requirements
- 2 + years of administrative experience
- Ability to type a minimum of 40 wpm
- Proven maturity to effectively handle and prioritize competing demands with short deadlines
- Strong interpersonal skills and the ability to work effectively in a team environment
- Excellent time management and organizational skills
- High regard for accuracy and attention to detail
- Proficient use in MS Outlook, Word, PowerPoint, Excel
- Post secondary education relative to job requirements is considered an asset
Salary: Commensurate with experience and education
All interested applicants must submit a resume and cover letter to Human Resources at rseymour@paladinsecurity.com only those applicants who are short-listed will be contacted for an interview.
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